特别公告

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

An impeccable record for integrity and professional ethical standards is essential. Submission of a financial disclosure statement upon appointment and annually thereafter required.

For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 31 October 2019, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cuba, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Islamic Republic of Iran, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.

设置和报告

The Department for General Assembly and Conference Management is responsible for providing conference-servicing support in the form of meetings and documentation services in New York, Geneva, Vienna and Nairobi as well as conferences away from Headquarters. The Department also provides technical secretariat support to intergovernmental bodies of the United Nations.

The position of Executive Officer is located in the Executive Office of the Office of the Under-Secretary-General (OUSG), Department for General Assembly and Conference Management (DGACM). The Executive Officer reports directly to the Under-Secretary-General.

工作内容

Within delegated authority, the Executive Officer oversees and is responsible for all programme planning, budgetary, financial, human resources and administrative matters concerning the Department. He/she is the Under-Secretary-General’s principal adviser on matters of policy development and compliance, budget preparation and implementation, human resources planning and management, staff-management relations, organization of work, and performance reporting. More specifically, the Executive Officer is responsible for:

Organization and Management:
1.Assists the Under-Secretary-General and senior managers of DGACM with the implementation of and compliance with administrative, human resources and financial policy framework of the United Nations, rules and regulations, policies and procedures;
2.Ensures that goals of the Compact of the Under-Secretary-General with Secretary-General are achieved for areas under purview of the Executive Office;
3.Identifies management and organizational problems in the Department, recommends corrective actions, acts as a change manager and assists the Under-Secretary-General and senior management team in initiating, implementing, monitoring and evaluating change;
4.Analyzes on an ongoing basis the efficiency of resource utilization with a view of optimizing it; makes respective proposals, initiates policies to optimize and to enhance use of resources to achieve efficiencies; guides their implementation;
5.Represents DGACM in task forces, working groups and other fora; provides leadership and communicates decisions concerning the Department to senior managers;
6.Informs staff on new policies and procedures; organizes open houses and trainings to ensure that staff skills and knowledge are up to date;
7.Ensures that DGACM is well-positioned to engage with and effectively implement new initiatives of the Secretary-General and effectively adopts new technological solutions;
8.Interprets rules and regulations of the United Nations and ensures full compliance of DGACM with policies, procedure, other requirements adopted by the Secretariat.

Budget and Finance:
1.Plans, organizes and directs departmental budgets preparation, issues guidelines, provide expert advice, coordinates development of proposals by senior managers and ensures coherence and conformity of proposals from divisions and sections with the Department’s mandate, programme objectives and priorities; consolidates information and ensures quality assurance and control of the Department’s budget proposal; leads budget review and coordinates budget negotiation process with the Department of Management Strategy, Policy and Compliance (DMSPC); supports the Under-Secretary-General and senior management at meetings of the Advisory Committee on Administrative and Budgetary Questions (ACABQ) and the Fifth Committee of the General Assembly, and represents the Department during deliberations of legislative and governing bodies of the United Nations;
2.Oversees the administration of the approved budgets and timely recording of income and expenditure; monitors budget implementation; establishes internal controls; recommends to the Under-Secretary-General an appropriate level of delegation of authority at the division and section level; proposes solutions to budgetary problems which might develop during the implementation period; designs and directs management reports to inform decision making and supervises reporting by divisions and sections; alerts senior managers on any anomalies in expenditures and ensures consensus in implementing necessary budget reductions.
3.Serves as focal point for audit exercise and ensures implementation of audit recommendations by respective offices of DGACM; in collaboration with DGACM senior managers prepares responses to audit queries and updates on a status of implementation of audit recommendations.
4.Develops strategies for the provision of conference services and tools to external clients on a cost recoverable basis and oversees the preparation of cost plans for extra-budgetary activities including cost recoveries consistent with UN policies and practices in order to ensure proper accounting and sound financial management;

Human Resource Management:
1.In collaboration with senior managers, directs the development of plans for staff and personnel administration, including recruitment, placement, promotion, evaluation, discipline, training and career development and ensures that gender and geographical representation and multilingual considerations are taken into account;
2.Ensures compliance of the Department with relevant policies and procedures, provides advice on implementation of authority delegated by the Under-Secretary-General within the Department to hiring managers and supervisors;
3.Takes personnel decisions and directs implementation of those decisions as well as of personnel work, such as personnel appraisal, attendance and time management, processing of travel authorization and other personnel actions consistent with the delegation of authority framework;
4.Initiates job classifications, provides advice to senior management on placements, intra-departmental transfers and other personnel movements;
5.Provides guidance and advice to hiring managers on recruitment of staff, on benefits and entitlements, on conditions of service, on privileges and immunities, on administration of justice, and other matters;
6.Represents DGACM at policy discussions with DMSPC officials.

General Administration:
1.Initiates risk assessment, leads development of a risk management framework by the Department; develops and implements appropriate level of risk mitigation and avoidance measures and techniques by the Executive Office; takes necessary actions to minimize exposure of the department to financial, operational, compliance and legal risks;
2.Plans and manages office space, ensures that conditions of work accommodate productivity and satisfaction of staff; identifies additional space needs and takes proactive actions with DMSPC;
3.Ensures management of assets of the Department by participating in inventory and timely reporting of any changes in assets; ensures timely acquisitions of new and replacement furniture and equipment;
4.Addresses claims and complaints, liaises with the Office of Internal Oversight Services (OIOS), the Management Evaluation Unit (MEU) and other relevant offices of the Secretariat on administration of justice.

工作要求

•Professionalism: Ability to provide specialized advice in a broad range of human resources management, financial, budgetary and administrative areas to the Head of Department/Office and managers. Ability to apply rules, regulations, policies and guidelines in work situations and prepare reports or rational with respect to key administrative decisions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

•Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

•Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

•Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

专业要求

Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, law or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

工作经验

A minimum of 15 years of progressively responsible experience combining programme planning, administration, budget, finance and human resources management, of which a minimum of 10 years at the international level within the United Nations or other comparable international organization is required.
Experience in formulating and coordinating development of office level budget proposals, managing budget implementation; designing and producing complex management reports is required.
Experience in leading and managing large teams is required.
Experience in initiating and implementing change management processes and organizational reforms is desirable.
Experience in performance reporting, monitoring and evaluation is desirable.

语言要求

English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of other UN languages is desirable.

评估

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

联合国方面的考虑

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.